The first – and arguably most important – step when planning a meeting is choosing your meeting room location, as this underpins the smooth running of the event as a whole.
You want somewhere convenient, well appointed and suitable for the job, so here’s our guide to some of the most important factors when finding the best place for meeting rooms.
1. Location first
Think about what matters most to you about your meeting room’s location – do you need public transport links, or proximity to a major motorway, or both? Does it need to be close to your own workplace or headquarters?
Put yourself in the place of those who are travelling the furthest to get there, as by making the location convenient for those people, you get the best benefit out of choosing your meeting room venue. If you can please everyone, that’s even better.
2. Look around
It might be worth a visit in-person if you’re nearby, or you can take a look on Google StreetView or Bing StreetSide for a virtual look at the location – but you’re not just looking at the building the meeting room is in, so have a virtual wander up and down the street too!
By looking around the local area in this way, you can get clued up on any nearby snack bars and coffee shops, and this extra information can be crucial if a visitor asks where they can get something to eat or drink, or if you want to decamp after the meeting to a less formal location to continue a chat.
3. Serviced meeting rooms
Our serviced meeting rooms aim to take some of the stress out of preparing for your main event, with well appointed, comfortably furnished meeting spaces that you can just walk into and start your show.
We make sure all of our serviced meeting rooms are clean and ready for your guests to arrive, with well stocked kitchen facilities nearby for drinks and light snacks throughout the meeting – just ask for full details of what we can provide at each location.
4. Prime postcodes
A centrally located postcode is all part of making a good impression on visitors, and serviced meeting rooms give you the benefit of a prime location without having to pay the cost of having premises of your own in the area.
We can provide serviced offices in Salford Quays and Media City in Manchester, and close to Canary Wharf in London with riverside views – locations that even the biggest companies would pay through the nose to have for themselves.
5. Book it!
Don’t miss out on the perfect meeting room because you just didn’t book it in time – you never know who else is planning an event for the very same day!
Once you’ve picked your perfect location, lock it down with a firm booking, and you can start thinking about the rest of your preparations such as sending out invites and letting everybody know where the meeting will take place and how to get there.